Sample of minutes of meeting1

ENGLISH GETAWAY PROJECT MEETING 2009

Date: 9^th January 2009

Venue: Bilik Mesyuarat BITARA

Time: 10.20am-12.30 a.m.

Attendance: Everybody attended

1.0		AGENDA     1.0  ENGLISH GETAWAY PROJECT 2009 Ø  The committee lists down potential companies to ask for sponsorship. Ø  Respective teachers are to inform students who have been shortlisted to become the participants and the reasons they have to pay RM 50. Ø  The date for the programme has been booked since 2008 and the participants would only attend this programme. Ø  Students who are unable to pay full amount would be given installment.
		1.1 PRACTICAL TEACHERS Ø  We would only get practical teachers next year. 1.2 EST COURSE Ø  Students taking EST would be consulted by Miss Rose and Miss Zack to ensure whether they are legible to take the course. 1.3 READING PROGRAMME Ø  15 students are yet to pay for the fines. There are four students who have not returned the books. Respective teachers have to remind the students. Ø  The teacher could cut 10 % from course mark if the students do not return the books or pay the fines. Ø  The number of story books to be bought next year should be decided, so the reading programme coordinator and the stock manager could prepare the budget. 1.4 ASSESSMENT QUESTIONS Ø  There should be a fixed date to carry out the assessment test for students. 1.5 FORM FOUR ACTIVITIES Ø  Form four Coordinators would prepare the budget for form four activities and pass the budget to the Senior Teacher. 1.6 READING VILLAGE Ø  There should be a shoe rack for RV visitors to place their shoes. ENGLISH CORNER Ø  The English Corner would get a new coat of paint if there is a need. Ø  The place would be maintained by the EMC, and Mr Hasbi, and it should be clean where there are activities to be held at the place. 1.7 ENGLISH DAY Ø  Rose proposes for an English Day to collect funds for English Getaway project 2009. Ø  The yearly planner was not ready yet as there were many missing information, and English Day could be planned based on the planner. 1.8 STUDENTS IN STAFF ROOM Ø  Students are only allowed to enter the staff room in small groups, 2 or 3 persons to meet the teacher. This is to prevent students from disturbing other teachers. Meeting was adjourned at 12.30 a.m. Prepared by, (HASBI BIN MOHAMED ARIFIN) Secretary, English Unit. Verified by, (DURRATUL AIN JAMAL) Senior Teacher, English Unit.